Minutes of 27th July 2017

MINUTES OF A MEETING OF THE CHARMOUTH NEIGHBOURHOOD PLAN

STEERING GROUP HELD AT THE LIBRARY CHARMOUTH ON THURSDAY 27TH JULY 2017 AT 7.30PM

Present:

Carole Girling (Chair), Simon Leech, Eden Thomson, Ros Cole, Theresa Noel, Chris Lakeman-Fraser, Jan Gale.

Apologies:

Andy Bateman, Tanya Trenholm, Sarah Edwards.

Declarations of Interest were invited from the chair.  There were none.

1)      Matters Arising from Last Meetings Action Points

          Funding: £5000 applied for.  Jo Seaman is doing a key steps draft.

          A meeting was held with Jo Witherden regarding the budget

          Teresa to print out quantitive results to the team.

2)      It was agreed confidentiality is important.  A statement would be

          issued on Charmouth Notice Board and web site giving a broad               indication of analysis progress so far.

3)      An analysis document by Jo Witherden was presented to the group

          and each point discussed fully.  It was noted that a report had been                   sent out but some present hadn’t received it.  Tasks were allocated as          a result of the document (see Appendix 1) and it was noted that                Planning Consultant Documents were needed.

4)      Ros reported that analysis of the quantitative results was complete and

          is displayed on pie charts which will be photocopied by Theresa for

          next meeting.  Some discussion followed.

5)      Qualitative Analysis: It was planned to take 25 surveys each and

          analyse them according to common instructions.  These would be

          topic centred with a precis of longer comments.

6)      9th September Forum.  Arrangements were discussed, publicity and

          presentation.  All noted date.

AOB

Ros suggested all future dates of meetings could be sent out by email to all members of the Steering Group by email, and that confirmation of attendance should be required from members. 

Thanks were offered to Ros Cole, Andy Bateman, Eden Thomson, and Jo Seaman, for all their work on the quantitive survey.

DONM

The next meeting will be held at The Elms on 22nd August 2017 at 7.30pm.

APPENDIX 1

Potential activities from Jo Witherden’s letter to Carole Girling to progress the Neighbourhood Plan to December.

a) analysing the qualitative results July/August.  To be arranged.

b) obtaining the affordable housing needs data (and self build register details) from WDDC (July-August).  Simon

c) presenting the results of the survey to date and proposed “way forward” to the community (early September) Set 9th September.Andy & Carole  Theresa to do posters.

d) running a call for sites (September/October) Carole Girling

e) undertaking service provider interviews and mapping the community facilities (September-October) Steve and Beth

f) reviewing existing design guidance in the CAA and HTS (September-October) more information required.

g) gathering and analysing other key housing needs data - Census, Land Registry Sales etc. (September-October) Simon and Theresa

h) identifying and mapping the critical footpath network (September-October)  Eden and Chris

I) reviewing data collected, confirming the plan’s likely scope, particularly in terms of whether the plan would be likely to allocate any sites for development (November) all

j) submit SEA screening determination to WDDC (November-December) David C